Inventory and orders that
tie out to the penny
You've outgrown QuickBooks inventory, but a year-long ERP project would kill you. Acore Inventory runs your items, stock, and order processing — and syncs every movement back to QuickBooks or Xero, so accounting stays the system of record and nobody re-keys anything.
Or start with your data — Free Inventory Scorecard →13,985
orders processed at one client
7,300+
SKUs on one product master
2-way
accounting sync, audited
app.acoretechnology.com/orders
Order processing
A five-stage pipeline your team can't skip
Every order moves New → Sourcing → Processed → Shipped → Completed, with a checklist gate at each stage — customer verified, items confirmed, pricing confirmed, address validated. Orders arrive from your B2B portal, Shopify, or manual entry and land in the same pipeline.
Stage gating with per-stage checklists — errors caught before they ship
Orders from every channel in one queue, source-tagged
Days-in-stage aging so nothing quietly stalls
Pro-forma PDFs and one-click handoff to your accounting system
app.acoretechnology.com/orders/NS-2041
One product master
Every SKU, every site, one source of truth
On hand, available, committed to sales orders, inbound on purchase orders — per item, per site, live. Data-quality flags catch incomplete items before they cause downstream chaos, and the whole catalog mirrors to your accounting system.
Live stock status across warehouses and 3PLs
Committed vs. available — never oversell again
Barcodes, manufacturer part numbers, case configurations
Data-quality flags on incomplete or duplicate items
app.acoretechnology.com/inventory/items
Receiving
Receiving without the spreadsheet
Receive against purchase orders, and the receipt does the bookkeeping: stock goes up at the right site, the PO closes out, and the receipt posts to your accounting system with the correct account mapping. What used to be an afternoon of data entry becomes a scan and a click.
Receipts linked to POs and vendors automatically
Partial receipts and backorders handled cleanly
Posts to QuickBooks or Xero with configurable account mappings
Full history: who received what, when, against which PO
app.acoretechnology.com/inventory/receipts
Accounting sync
Your accountant's favorite feature
Our sync engine has processed years of live transactions in production. Writes are queued, mapped, and pushed to QuickBooks Online or Xero; changes made in accounting flow back through webhooks. Every sync is logged, failures alert us before they alert you, and a reconciliation view compares ERP stock against accounting valuation continuously.
Bidirectional: customers, vendors, items, invoices, bills, POs
Inventory adjustments posted with per-account mapping rules
Automatic retries, duplicate detection, and loop prevention
Continuous ERP-vs-accounting valuation reconciliation
Acore
Inventory & Orders
Customers · Vendors · Items
⇄
Invoices · Bills · POs · Estimates
⇄
Inventory adjustments
→
Payments · Chart of accounts
←
Queued, audited, retried automatically · loop-safe · monitored 24/7
QuickBooks
Online
Xero
Cloud accounting
Visibility
A command center, not a month-old report
Revenue against budget, open orders by stage, weekly pace against target, multi-entity breakdowns — live on one dashboard. And when the dashboard doesn't answer it, ask the built-in AI analyst in plain English.
Company-wide KPIs, updated continuously
Multi-entity and multi-brand breakdowns
Weekly pace vs. budget for every business unit
Embedded AI analyst for ad-hoc questions
app.acoretechnology.com/dashboard
Deeper in the warehouse
Built for physical operations
Multi-site inventory
Warehouses, 3PLs, and consignment locations — on-hand, committed, and available quantities tracked per site, moved with full audit trails.
Counts & adjustments
Cycle counts down to the pallet, variance surfaced against system stock, and adjustments posted to your accounting system with the right account mapping.
Shipments & fulfillment
Plan fulfillment from multiple sources, generate packing slips, track carriers — inbound and outbound, linked to the order every step.
Valuation that reconciles
ERP quantities compared against your accounting valuation continuously — variances surfaced per item before month-end, not after.
Modular by design
Works better together
Acore products are designed to connect across growth, sales, operations, and buying. Start with the problem that matters now, then connect the next workflow when you are ready.
Retire the spreadsheet. Keep QuickBooks.
Bring your item list and your worst inventory week to a 30-minute call. We'll show you exactly how it runs on Acore Inventory.
We onboard a maximum of two new implementations per quarter.